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Annual Meeting of the Parish Council

Agenda

You are summoned to attend the Annual Meeting of Eccleshall Parish Council, to be held at 7.30pm on Wednesday May 20th 2026 at Eccleshall Community Centre.

COUNCIL AGENDA

 

1.      To elect a Chairman and signature of declaration of office

 

2.      To receive apologies for absence

 

3.      To elect a Vice-Chairman and signature of declaration of office

 

4.      To consider Councillor requests for dispensations and accept Declarations of Interest relating to items on the agenda

 

5.      To approve the minutes of the Parish Council Meeting held on April 15th 2026

 

6.      To appoint Committees and Liaison Representatives

 

7.      To consider the Council’s Deeds and Insurances

 

8.      To review and adopt or re-adopt the following policies:

  • Standing Orders (no updates required)
  • Financial Regulations (no updates required)
  • Complaints procedure (contact email updated)
  • Publication Scheme (contact email updated)
  • Policies, procedures and practices in respect of its obligations under freedom of information and data protection legislation. (content unchanged)
  • Code of Conduct (no updates required)
  • Committee Terms of Reference and schemes of delegation (no updates required)

 

Current policies are viewable at https://eccleshallparishcouncil.gov.uk/finances-and-documents/

 

9.      Public Participation:- a period for members of the public to address the Council

 

10.   To receive any reports from Borough and County Councillors and police representatives (crime stats available at https://www.staffordshire.police.uk/)

 

11.   Committee Updates:

 

Traffic Management:

  • No updates to report

Footpaths:

  • To note the minutes of the meeting held on 6th May 2026

Enhancements:

  • No updates to report

Policy and Resources:

  • No updates to report

Events:

  • To note the minutes of the meeting held on 6th May 2026
  • To receive any updates on the proposed country and western evening

 

12.   Summer newsletter – request for cover images and content deadline reminder

 

13.   Biodiversity Activities:

  • To receive any updates on the actions since the last meeting

 

14.   To receive the Clerks Report, containing liaison representative updates

  • To include receipt of feedback from Atlas regarding the public survey to gauge interest in the installation of a mast at Croxton to improve mobile phone signal.

 

15.   Correspondence

  • No correspondence was received by the date the agenda was issued

 

16.   To receive the Chairman’s Report

 

17.   Accounts

A1 – To receive the Internal Audit report

A2 – To approve the Annual Governance Statement (Section 1 of the Annual Return)

A3 – To consider and approve the Accounting Statements (Section 2 of the Annual Return)

A4 – To note the date of announcement and the commencement and ending dates for the accounts public inspection period

A5 – To accept the Financial report to end April 2026

A6 – To approve accounts for payment May 2026 to include sponsorship for Eccleshall in  Bloom (x4 baskets) at a cost of £160

 

18.   To request any future agenda items and confirm the date and venue for next meeting –  17th June 2026, 7.30pm, Offley Hay Village Hall

S. J. Worden………

Clerk to the council – 13/05/2026

 

Minutes