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Annual Parish Council Meeting

Agenda

You are summoned to attend the Annual Meeting of Eccleshall Parish Council, to be held at 7.30pm on Wednesday May 21st 2025 at Eccleshall Community Centre.

 

COUNCIL AGENDA

1.      To elect a Chairman and signature of declaration of office

2.      To receive apologies for absence

 

3.      To elect a Vice-Chairman and signature of declaration of office

4.      To consider Councillor requests for dispensations and accept Declarations of Interest relating to items on the agenda

5.      To approve the minutes of the Parish Council Meeting held on April 16th 2025

6.      To appoint Committees and Liaison Representatives

7.      To consider the Council’s Deeds and Insurances

8.      To review and adopt or re-adopt the following policies:

  • Standing Orders (updated to reflect latest NALC model Standing Orders)
  • Financial Regulations (minor update to sections 5.4, 5.7 and 5.11)
  • Complaints procedure (updated and expanded for clarity)
  • Publication Scheme (minor update to reflect current published documentation)
  • Policies, procedures and practices in respect of its obligations under freedom of information and data protection legislation. (content unchanged)
  • Code of Conduct (updated to reflect latest model guidance)
  • Disciplinary policy (new policy, to link into updated Complaints Procedure)

 

Current policies are viewable at https://eccleshallparishcouncil.gov.uk/finances-and-documents/

 

9.      Public Participation:- a period for members of the public to address the Council

10.   To receive any reports from Borough and County Councillors and police representatives (crime stats available at https://www.staffordshire.police.uk/)

11.   Committee Updates:

Traffic Management:

  • No updates to report

Footpaths:

  • To note the minutes of the meeting held on 7th May 2025

Enhancements:

  • To provide an update on the Beech Road project

Policy and Resources:

  • No updates to report

Events:

  • To note the minutes of the meeting held on 7th May 2025
  • To receive any feedback on the VE Day 80 event

12.   Summer newsletter – request for content and cover image

13.   To receive the notes from the Climate Change Working Group meeting and consider recommended actions for approval, to include costs for a bulb planting scheme.

14.   To consider the request from Holy Trinity Church to contribute to costs for improving access to full fibre broadband at the Church and properties in the surrounding area

15.   To receive the Clerks Report, containing liaison representative updates

16.   Correspondence

  • No correspondence was received by the date the agenda was issued

17.   To receive the Chairman’s Report

18.   Accounts

A1 – To receive the Internal Audit report

A2 – To approve the Annual Governance Statement (Section 1 of the Annual Return)

A3 – To consider and approve the Accounting Statements (Section 2 of the Annual Return)

A4 – To note the date of announcement and the commencement and ending dates for the accounts public inspection period

A5 – To accept the Financial report to end April 2025

A6 – To approve accounts for payment May 2025 to include sponsorship for Eccleshall in  Bloom (x4 baskets) at a cost of £140

19.   To request any future agenda items and confirm the date and venue for next meeting –  18th June 2025, 7.30pm, Offley Hay Village Hall

 

S. J. Worden………

Clerk to the council – 15/05/2025

Minutes