Menu

Annual Parish Council Meeting

Agenda

You are summoned to attend the Annual Meeting of Eccleshall Parish Council, to be held at 7.30pm on Wednesday May 15th 2024 at Eccleshall Community Centre.

 

COUNCIL AGENDA

1.      To elect a Chairman and signature of declaration of office

2.      To receive apologies for absence

3.      To elect a Vice-Chairman and signature of declaration of office

4.      To consider Councillor requests for dispensations and accept Declarations of Interest relating to items on the agenda

5.      To approve the minutes of the Parish Council Meeting held on April 17th 2024

6.      To appoint Committees and Liaison Representatives

  • To receive an update on Eccleshall Flood Action Group

 

7.      To consider the Council’s Deeds and Insurances

8.      To review and re-adopt the following policies:

  • Complaints procedure (content unchanged)
  • Standing Orders (content unchanged)
  • Financial Regulations (content unchanged pending new model document from NALC for full review)
  • Publication Scheme (minor amendments as noted in Clerks Report)
  • Policies, procedures and practices in respect of its obligations under freedom of information and data protection legislation. (content unchanged apart from contact details).
  • Risk Assessment Summary – (new document for adoption, to supersede the Financial Risk Assessment)
  • Risk Management Policy (new document for adoption)

 

Current policies are viewable at https://eccleshallparishcouncil.gov.uk/finances-and-documents/

 

9.      Public Participation:- a period for members of the public to address the Council

10.   To receive any reports from Borough and County Councillors and police representatives (crime stats available at https://www.staffordshire.police.uk/)

11.   Committee Updates:

Traffic Management:

  • No updates to report

Footpaths:

  • To note the minutes of the meeting held on 1st May 2024
  • To approve the recommendation to proceed with design and manufacture of the information boards for Bishops Wood

Enhancements:

  • To provide an update on the Beech Road project

Policy and Resources:

  • No updates to report

Events:

  • To note the minutes of the meeting held on 1st May 2024
  • To note the decision to participate in the 2024 Christmas tree festival

12.   To consider and appoint the internal auditor for the period April 1st 2024 – 31st March 2025

13.   Summer newsletter – request for content and cover image

14.   To consider and resolve adoption of the revised Forward Plan

15.   To provide any update to the proposed community library partnership and to receive the associated risk report

16.   To receive the Clerks Report, containing liaison representative updates

17.   Correspondence

  • No correspondence was received by the date the agenda was issued

 

18.   To receive the Chairman’s Report

19.   Accounts

A1 – To receive the Internal Audit report

A2 – To approve the Annual Governance Statement (Section 1 of the Annual Return)

A3 – To consider and approve the Accounting Statements (Section 2 of the Annual Return)

A4 – To note the date of announcement and the commencement and ending dates for the accounts public inspection period

A5 – To accept the Financial report to end April 2024

A6 – To approve accounts for payment May 2024 to include sponsorship for Eccleshall in  Bloom (x4 baskets) at a cost of £140

A6 – to consider any response received and consider approval of outstanding settlement costs for Eagle Street Art

20.   To request any future agenda items and confirm the date and venue for next meeting –  19th June 2024, 7.30pm, Offley Hay Village Hall

 

S.J. Worden………

Clerk to the council – 09/05/2024

Minutes