You are summoned to attend a meeting of Eccleshall Parish Council, to be held at 7.30pm on Wednesday 16 April 2025 at Broughton Parish Room. This will be followed by a meeting of the Planning Committee.

COUNCIL AGENDA

1. To receive and note apologies for absence

2. Declarations of Interest and Councillor requests for dispensation relating to items on the agenda

3. Public Participation

4. To approve the minutes of the Parish Council meeting held on March 19th 2025

5. To receive any reports from Borough and County Councillors and police representatives

6. Committee Updates:

Traffic Management:

• To note the minutes of the meeting held on the 2nd April 2025
• To approve the recommendation to purchase an additional Speed Indication Device to rotate between existing locations at Croxton and Slindon

Footpaths:

• No updates to report

Enhancements:

• To note the minutes of the meeting held on the 2nd April 2025

• To approve the recommendation to appoint G-Tec Grounds Maintenance for the grass and hedge cutting contract at Beech Road Community Park

• To approve the recommendation to appoint Stafford Borough Council for the weekly bin emptying of two bins, to include the provision of an additional bin at Beech Road Community Park

Policy and Resources:

• No updates to report

Events:

• To receive any updates on the plans for the VE Day commemoration on the 8th May 2025

7. To consider and approve costs to migrate to new email addresses following the notification of closure to the current parish council email accounts.

8. To consider quotations and appoint a contractor to undertake the watering contract for 2025/26

9. To appoint the internal auditor for the period April 1st 2025 – 31st March 2026

10. To receive the updates from Staffordshire County Council and Severn Trent on flooding in Eccleshall

11. To receive the Clerks Report, containing liaison representative updates

• To receive the notes from the SPCA Rural Themed seminar and consider any actions arising

12. Correspondence

• To note receipt of grant thank you letter from Katharine House Hospice
• Resident Correspondence with regards to sewage overflow into the River Sow
• County Council information on the opportunity to purchase pole mounted solar powered Real Time Passenger Information (RTPI) displays for buses

13. To receive the Chairman’s Report

14. Financial Matters:

• To accept the Financial report and bank reconciliation to 31st March 2025.
• To approve accounts for payment April 2025
• To consider the request to support Holy Trinity Arts Festival by purchasing and decorating an Eagle silhouette at a cost of £35
• To consider the request for financial support for the June Eccleshall Festival from Staffordshire Cultural Events CIC

15. To request any future agenda items and confirm the date and venue for the Annual Meeting of the Parish Council – May 21st 2025, Eccleshall Community Centre, 7.30pm.