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Parish Council Meeting

Agenda

You are summoned to attend a meeting of Eccleshall Parish Council, to be held at 7.30pm on Wednesday 17th June 2026 at Offley Hay Village Hall. This will be followed by a meeting of the Planning Committee.

 

COUNCIL AGENDA

1.      To receive and note apologies for absence

2.      Declarations of Interest and Councillor requests for dispensation relating to items on the agenda

3.      Public Participation

4.      To approve the minutes of the Parish Council meeting held on May 20th 2026

5.      To receive any reports from Borough and County Councillors and police representatives

6.      Committee Updates:

Highways and Transport:

  • No updates to report

Footpaths:

  • To approve costs to reprint the Circular Walks brochure

Enhancements:

  • To note the minutes of the meeting held on the 3rd June 2026

Policy and Resources:

  • To note the minutes of the meeting held on the 3rd June 2026
  • To approve the recommendation to adopt the new Volunteer Policy

Events:

  • No updates to report

 

  1. Biodiversity Activities
    • To receive the working group meeting notes from June 1st and receive any updates further to those reported in the Enhancement Committee minutes

 

8. To appoint the internal auditor for the period April 1st 2026 – 31st March 2027

9. To receive any updates from the Community Resilience planning working group and confirm date for the working group meeting

10.   To receive the Clerks Report, containing liaison representative updates

11.   Correspondence

12.   To receive the Chairman’s Report

13.   Financial Matters:

  • To accept the Financial report and bank reconciliation to 31st May 2026
  • To approve accounts for payment June 2026
  • To approve adoption of the national agreed HMRC mileage rate in line with contractual obligations, which has increased by 10p to 55p per mile, backdated to claims from 1 April 2026.
  • To approve the costs for printing of the Summer newsletter

14.   To request any future agenda items and confirm the date and venue for the next meeting, the Annual Meeting of the Council  –  July 15th 2026, Broughton Parish Room, 7.30pm.

S. J. Worden………

Clerk to the council – 11/06/2026

Minutes

Minutes of the Meeting of Eccleshall Parish Council held on 17th JUNE 2026

 A meeting of Eccleshall Parish Council was held at Offley Hay Village Hall on 17th June 2026 at 7.30pm. This meeting was followed by a meeting of the Planning Committee at 8.00pm.

   83/26). Present were:-

Councillor R. Taylor (Chairman)                  Councillor R. Langford

Councillor P. Jones                                        Councillor S. Kean

Councillor S. Perren                                       Councillor M. Gosling

Councillor S. Mifflin                                        Councillor D. Hill

 

Mrs Stacey Worden (Clerk)

No members of the public

 

  84/26).   Apologies:

Apologies were received from Cllrs. Wilkins, Reid, Hall, Dale, Delanchy and Ryan-Bloor.

  85/26).  To consider Declarations of Interest and Councillor requests for dispensation relating to        items on the agenda.

There were no requests to receive, and no declarations of interest were made.

  86/26).   Public Participation:

There was no public participation.

  87/26).  To approve the minutes of the Parish Council meeting held on 20th May 2026

The minutes, which had been previously circulated, were agreed and signed.

  88/26).   Reports from the Borough Councillor, County Councillor, and police representatives:

Borough Councillor Jones reported that the mayor will be attending Eccleshall Open Gardens on Saturday 20th June.

  89/26).  Committee Updates:

     Highways and Transport:

  • There were no updates to report

  Footpaths:

  • It was resolved to approve the quote of £430 for reprinting 250 of the Circular Walks brochure.

  Enhancements:

  • The minutes of the meeting held on the 3rd June 2026 were noted.

    Policy and Resources:

  • The minutes of the meeting held on the 3rd June 2026 were noted.
  • It was resolved to approve adoption of the new Volunteer Policy.

    Events:

  • No updates to report

    90/26).  Biodiversity Update:

  • There were no further updates since the report provided to the Enhancements Committee on the 1st

   91/26).  Appointment of the council internal auditor:

It was resolved to re-appoint Kim Squires as the internal auditor for the period April 1st 2026 – 31st March 2027.

   92/26).  Community Resilience Planning update:

The working group will be meeting to discuss initial planning stages on 30th June at 6.45pm.Cllrs. Taylor, Langford, Reid, Perren, Gosling and the Clerk will be in attendance.

The representative from Support Staffordshire attended the Showcase to talk to exhibitors about resilience planning, gauge interest and how local organisations may be able to support an emergency plan. Feedback was positive, with offers of help, which will be discussed further at the meeting.

    93/26). Clerk’s report, containing liaison representative updates.

  • The Clerk’s report was received and noted.

    94/26). Correspondence

  • There was no correspondence to receive.

    95/26). Chairman’s Report:-

  • Taylor reported that the Showcase was a successful event, and visitor numbers had increased from last year. The Clerk has circulated a survey to all exhibitors, and feedback will be considered at the next meeting in July to form the basis of planning for the 2027 event. The event was fully booked and potential exhibitors turned away, so it was disappointing that three groups did not show up on the night.

Next year’s advertising was suggested to include posters/flyers in all businesses, on counters and in shop windows. Cllr. Hill volunteered to facilitate this. The Scouts were excellent at supporting the event by managing the refreshments, and Cllr. Taylor will be dropping off a thank you gift.

  • An NHS wellbeing event ran at the library on the 4th June, with fourteen organisations in attendance to promote the support services available. It is planned to re-run the event in the future.

    96/26). Financial Matters

  • To accept the financial report and bank reconciliation to 31st May 2026:

 

       It was resolved to accept the financial summary, which includes the bank reconciliation up to and  including 31st May 2026.

 

Payments made since the last full Council meeting were received and noted as follows:

      £
  NET VAT TOTAL
ITEM COST (if applicable) EXPENSE
Regular monthly payment (Standing Orders/Direct Debits):    
Japhlin – maintenance contract 40.85 8.17 49.02
Reach – Staffordshire Newsletter subscription (Ecc. Library) 13.26 0.00 13.26
Paid since the last meeting:
A.G. Jones – SIDS Movement 90.00 0.00 90.00
Mrs A Bourne – Library DBS Reimbursement 21.50 0.00 21.50
G.Tec – Beech Road Grass Cutting 140.00 0.00 168.00
G.Tec – Croxton play area and clean of signage in Croxton 550.00 110.00 660.00
G.Tec – Lengthsman work May 550.00 110.00 660.00
HAGS – Operational Inspections (Beech Rd and Croxton) 130.00 26.00 156.00

 

  • To approve accounts for payment June 2026:-

Authorisation was sought for payment of the following accounts:

  NET VAT TOTAL
ITEM COST (if applicable) EXPENSE
Staffing Costs (salary plus PAYE, NI, pension contributions) 3,149.03 0.00 3,149.03
Staff Expenses (BACS £221.75), balance s/o) 286.77 11.07 297.84
Standard Life – additional pension contribution 60.00 0.00 60.00
Cartridge People – Toner Cartridge 49.08 9.82 58.90
Trent Grounds Maintenance – Grounds Maintenance, May 465.46 93.10 558.56

 

All were in favour, and the accounts will be paid accordingly. Cllrs. Taylor and Perren will process the approvals.

    97/26). Items / Date and Venue for next meeting:-

The next meeting of the Parish Council is scheduled for the July 15th 2026, Broughton Parish Room, at 7.30pm.

Any agenda items can be forwarded to the Clerk for consideration.

There being no further business, the Chairman declared the meeting closed at 7.55pm.