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Policy and Resources Committee Meeting

Agenda

POLICY AND RESOURCES COMMITTEE AGENDA

NOTICE IS HEREBY GIVEN that a meeting of Eccleshall Parish Council Policy and Resources Committee will be held on Wednesday 5th March, 2025, Eccleshall Community Centre, after the meeting of the Planning Committee.

1. Apologies

2. To approve the minutes of the last meeting on December 4th 2024

3. Budget update 2024/25 and to consider and approve any virements

4. To review and agree the finalised budget for 2025/26 based on updated expenditure, changes to planned projects and to approve the proposed earmarked reserves

5. To receive the latest update from the Public Sector Deposit Fund

6. Consideration of Grant Requests:-

• Eccleshall Community Amateur Dramatics
• Eccleshall Indoor Bowls
• Katharine House Hospice

7. Items for next meeting

8. Date of next meeting – Wednesday 4th June 2025

 

S. J. Worden………
Clerk to the Council – 27/02/2025

Minutes

ECCLESHALL PARISH COUNCIL – POLICY AND RESOURCES COMMITTEE – Wednesday, March 5th 2025

DRAFT
A meeting of the Policy and Resources Committee was held on Wednesday, 5th March 2025, following the Planning committee meeting, at 8.30pm.
 Present were:-
Councillor R. Taylor (Chair)                        Councillor G. Dale
Councillor S. Perren                                      Councillor D. Hill
Councillor D. Hall
Mrs S. J. Worden (Clerk)
No members of the Public

1). Apologies:-

Apologies were received from Cllr. Wilkins.

2).    Minutes of the meeting held on Wednesday December 6th 2024:-

The minutes, which had previously been noted by the Council, were agreed and signed.

3).   Budget update 2024/25 and approval of any virements and earmarking:-

Prior to the meeting, the Clerk circulated an updated report detailing balances and expenditure to date against the budget.
This report was discussed and accepted by members.
Members considered the proposed virements for 2024/25 and resolved to recommend approval of the following:
Virements (for overspend over £500)
• £500 from Contingencies (4998) to Amenity Visits (4270)
• £561 from Elford (4400) to Benches/Noticeboards (4350)

4).   Consideration and recommendation for the final budget 2025/26:

Members were provided with a draft budget for consideration. Changes had been made to reflect additional expenditure resolved since the last committee meeting and revised predictions based on confirmed service costings. The accepted quote for Croxton Play area and the timing of expenditure for Beech Road has moved some expenditure into the next financial year.
It was resolved to recommend approval of the proposed budget for 2025/26 at £130,883.00
Members considered the proposed earmarking for 2025/26 and resolved to recommend approval of the following:
Additional Earmarking:
• £6,000 – to Neighbourhood plan (from Neighbourhood plan budget line)
• £3,000 – to Beech Road (from Projects, unspent Beech Rd allocated budget)
• £575 – to Allotments (rent paid 2025)
• £1,500 – to Elections fund
• £1,600 – Open Spaces top up (£1000 from 4370 grass cutting and £600 from 4600 projects)
• £3,000 estimated – Balance of outstanding income minus expenditure to ringfence library monies.
The total earmarking is estimated at £51,019.32 (subject to final confirmation of the library balance). The majority of the increased earmarking is due to either planned accumulation of funds for Election costs and Neighbourhood planning, or expenditure for Beech Road that has been moved to the next financial year.
It was approved that the Clerk will adjust the final figure for the library EMR once the full income and expenditure record for the year is completed.

5).   To receive the latest update from the Public Sector Deposit Fund

There was no update received since the last meeting.

6). Consideration of Grant Requests:

The following grant applications were considered and it was resolved to recommend allocation of funding from the remaining budget as follows:
  • Eccleshall Community Amateur Dramatics – £1,000 as a contribution towards their fundraising for a new lighting system and ongoing room rental costs
  • Eccleshall Indoor Bowls – £1,402, to purchase one of the two mats they are currently fundraising for
  • Katharine House Hospice – £456.00 to purchase 4 lock boxes for their inpatient unit.

7).   Items for next meeting:-

Any items for the next meeting can be forwarded to the Clerk.

 8).  Date of next meeting:-  Wednesday 4th June 2025, following the Enhancements committee meeting.

There being no further business, the Chairman declared the meeting closed at 8.50pm.