Menu

Policy and Resources Committee Meeting

Agenda

POLICY AND RESOURCES COMMITTEE AGENDA

NOTICE IS HEREBY GIVEN that a meeting of Eccleshall Parish Council Policy and Resources Committee will be held on Wednesday 3rd June 2026, Eccleshall Community Centre, following the meeting of the Enhancements Committee.

 

1.     Apologies

2.     To elect the Chairman and Vice-Chairman

3.     To approve the minutes of the last meeting on March 4th 2026

4.     Budget update 2026/27

5.     To consider the deeds and insurances, including if there is any requirement for an additional Cyber security policy

6.     To consider and recommend the new Volunteer Policy for adoption

7.     Consideration of Grant Requests:-

  • There are no requests for consideration

8.     Staffing:

  • To receive the Staffing Committee minutes from the meeting on the 9th April 2026
  • To note completion of the Clerks Annual Appraisal with no issues arising

9.     Items for next meeting

Date of next meeting – Wednesday 2nd September 2026

 

S. J. Worden………

Clerk to the Council – 20/05/2026

Minutes

ECCLESHALL PARISH COUNCIL – POLICY AND RESOURCES COMMITTEE – Wednesday, June 3rd 2026

 DRAFT

A meeting of the Policy and Resources Committee was held on Wednesday, 3rd June 2025, following the Enhancements committee meeting, at 9.30pm.

 Present were:-

Councillor D. Hall (Chairman)                            Councillor G. Dale

Councillor A. Reid                                                Councillor D. Hill

Councillor S. Perren

 

Mrs S. J. Worden (Clerk)

No members of the public

 

1).    Apologies:-

Apologies were received from Cllr. Wilkins and Taylor.

2).    Election of Chairman / Vice Chairman:-

Nominations were requested, and Councillor R. Taylor was nominated and re-elected as Chairman for the ensuing year.

 

Councillor D. Hall was nominated and re-elected as Vice-Chairman for the ensuing year.

3).    Minutes of the meeting held on Wednesday March 4th 2026:-

The minutes, which had previously been noted by the Council, were agreed and signed.

4).   Budget update 2026/27:

Prior to the meeting, the Clerk circulated an updated report detailing balances and expenditure to date against the budget.  There were no issues arising and the report was accepted by members.

5).   To consider the Deeds and Insurances:

Members considered the updated deeds and insurances report provided by the Clerk and were confident all was in order. It was noted that the council has entered a new 3-year agreement on the insurance policy, up to January 2029.

 

The Clerk circulated a copy of the speculative quotation received for additional cyber security insurance. It was noted that the policy is a comprehensive policy that would cover large councils with a large IT and data collection element and the cost is reflected accordingly. Due to the size of this council, it was agreed that this would not be a cost-effective expense, with the modest level of data and IT provision in place. Members agreed to not proceed with the additional cover at this time.

6).   To adopt a new Volunteer Policy:

The Clerk provided a copy of the new Volunteer Policy, based on a recommendation and template policy provided by our current insurers, to ensure due diligence for our volunteers and clarity should any claims arise. It was resolved to recommend adoption of the policy.

7).    Consideration of Grant Requests:

  • There were no applications for consideration

8).    Staffing:

  • Members received the minutes of the Staffing Committee held on 9th April 2026
  • Members also noted completion of the Clerks Annual Appraisal with no issues arising.

 

9).   Items for next meeting:-

Any items for the next meeting can be forwarded to the Clerk.

10).  Date of next meeting:-  Wednesday 2nd September 2026, following the Planning committee meeting.

There being no further business, the Chairman declared the meeting closed at 9.45pm.